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2017 WAEC May/June Registration Form – Guidelines , Price And
Deadline
DIR By: adebayo
Date: December 16, 2016, 10:27 pm
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This is to inform the general public, principal, school
proprietress, parents and students that wish to register for the
2017/2018 WAEC MAY/JUNE exam that the Registration has started.
See more information below:
1.0 INTRODUCTION
The West African Examinations Council e-Registration System is a
user friendly online registration package for the West African
Senior School Certificate Examination. It allows School schools
in Nigeria to register their candidates online through the
Internet.
The WAEC e-Registration service makes registration easier for
the schools and also eliminates errors in registration
information which are hitherto made on paper and only detected
while processing the paper forms by WAEC. Such documents as
Timetable and Syllabus for the examination could easily be
printed or downloaded by the School Authorities. It is our
belief in WAEC that this new process will lead to a revolution
in Information Technology (IT) development in School education
in Nigeria
This manual provides the step by step procedure and training
guide for WAEC personnel and Schools Principals/Examination
Officers on the e-Registration System.
2.0 PROCEDURE FOR REGISTRATION
This manual covers the following:
Ø Payment for the examination
Ø Identification of Examination Officer
Ø Registration of Candidates
Ø Reviewing/Editing of Candidates Information
Ø Generation of Examination Numbers
Ø Downloading of Information
Ø Offline Registration
2.1 Payment for the examination
Schools are expected to collect the approved registration fees
from all their candidates and issue one bank draft in favour of
The West African Examinations Council (WAEC). This cheque is
paid at the WAEC Zonal/Branch Office in charge of their State.
The designated WAEC Finance Officer in the Zonal/Branch Office
enters information regarding the payment on his computer and
issued the school a scratch card or pay voucher containing
information to enable the Principal/Examination Officer sign up
to the e-Registration Website.
However, to make the online registration trouble-free especially
for schools without Internet Service in their locality, we have
made provision for offline registration on their standalone PCs
or through Business Centers in their locality. The CD-ROM
containing this offline registration facility will be given to
schools along with the pay voucher upon payment. This also means
that schools could start registering their candidates as they
collect entry fees from them. Please see details of the offline
registration in Section 2.8.
2.2 Identification of School Principal/Examination Officer
Once a school has collected a Scratch Card or Pay Voucher as the
case may be, the school could visit the WAEC e-Registration
website through an accredited examination officer usually
appointed by the school to co-ordinate the registration of
candidates for the examination. The School Examination Officer
could visit the e-Registration website as follows:
2.2.1 How to Visit the WAEC E-Registration Website
All a school requires is Internet Explorer which comes standard
with Microsoft Windows. To get to this website, launch the
Windows Internet Explorer on your PC and type the following
HTML http://www.waeconline.org.ng
Or
HTML http://www.waeconline.org.ng
/register/
While in this website, click on the “May/June Examinations”
icon. This takes you straight to the e-Registration home page.
Notes: Your computer must be connected to the Internet to do
this.
For schools without Internet connection, they could register at
the WAEC Zonal/Branch Office in charge of their State or the
nearest Cyber café or use the offline registration facility.
2.2.2 Examination Officer – Sign Up as a New User
For a School Principal/Examination Officer to use the
e-Registration Website as a new user, the school must have
procured the Online Registration Scratch Card or Pay Voucher
from the WAEC Zonal/Branch Office in charge of his/her State.
The Examination Officer could then use the PIN (Personal
Identification Number) on the Scratch Card or Pay Voucher to
sign up as a new user. He could do this by;
Supplying the PIN for his/her school
Clicking on the “Sign Up” menu
The Examination Officer’s Information Page is displayed if the
PIN is valid
2.2.3 Entering Examination Officer’s Information Personal
Details
Each school has its own Examination Officer, who administers the
registration process.
The Examination Officer must enter his personal details as well
as his school detailed information on this page.
Note: All the Boxes marked (*) are compulsory fields and must be
filled.
· After all the required entries have been made, click the Sign
Up button
· If the User-Id already exists; the message “User Id already
Exists” will be displayed
· ** To correct this error, change the User-Id and click again
on the Sign Up button
· This action launches the Registration Details Page when the
entries are valid
2.2.4 Examination Officer – Login as Existing User
A School Examination Officer who has carried out 2.2.2 and 2.2.3
above will not have to repeat the procedure for him to visit the
E-Registration website.
He will only need to go through the following steps to use the
E-Registration Services:
· Click on the “Log In” on the cascade menu
· Type his/her school PIN, User-Id and password and the click
the “Log In” button
· The system displays a Welcome Page.
· At “Welcome Page”, the examination officer could choose to
ü List Registered Candidates,
ü Register More Candidates,
ü Download (Syllabus, Timetable and/or Template Form)
ü Log out from the site.
2.3 Registration of Candidates
Once a School Examination Officer is properly identified by the
system, he/she could register as many candidates as the PIN
allocated to the school will allow him. The following are the
steps the examination officer will take to register candidates:
· Sign up/Login to the E-Registration Website as described in
Section 2.2 above
· Click “Register” on the cascade menu
· The Center Number, the School Name, and the number of entries
remaining for the school with the Registration Form will be
displayed
· Each Candidate’s personal details such as Surname, First Name,
Date of Birth, s*x and subjects must be entered. The candidate’s
passport photograph and signature must also be captured. See how
to capture candidate’s passport photograph and signature in
Section 2.8.
Note: All the Boxes marked (*) are compulsory fields and must be
filled.
2.3.1 How to Select Subjects for Candidate
The approved subjects for the examination are displayed in the
Available Subject List Box
· English Language and General Mathematics have been
pre-selected
· Select the subject in the Available Subject “List Box” and
click on “>” Icon
· Clicking on “>” icon moves the selected subject from the “List
Box” to the corresponding “Text Box” at the right side of
Available Subject “List Box”.
Note: that a candidate is expected to register for at least 8
subjects.
To deselect already Selected Subject do the following:
· Click on “X” in front of the subject to be deselected.
· The deselected subject moves back to the bottom of Available
Subject “List Box”
2.3.2 Attaching Candidate’s Passport Photograph
To attach a candidate’s passport photograph do the following:
Outside the Online Form
· Scan the actual passport photograph of the candidate using a
flatbed scanner or Take a passport photograph of the candidate
with a digital camera
· The passport photo should be black and white, 35mm x 40mm in
size with contrasting background
· The passport photograph must be clear and the candidate’s face
must NOT be obstructed in any way by items like glasses, sun
glasses, head gear, etc
· Store the picture in JPEG format using candidate’s name
From the Online Form
· Click the Browse Button by the “passport photo box” to locate
the candidate’s passport photo
· Locate the directory where the passport photograph is stored
· Click on the on the candidate’s passport photograph
· Click “Open” to attach the candidate’s passport photograph to
the corresponding candidate’s registration.
Notes: Once the candidate’s passport photograph is attached to
the registration information
it CANNOT be changed.
The scanned passport photograph will be on your certificate and
all other documents in WAEC
2.3.3 Continuous Assessment Scores (CAS) for SSS I & II
It is compulsory that you enter the Continuous Assessment Scores
(CAS) for SSS I and II along with your entry. The SSS III CAS
should be added as soon as it is available bet before the
examinations begin.
2.3.4 Candidate’s Affirmation
Click on the “Checkbox” by the affirmation statement to affirm
that all the entries including the attached passport photograph
are correct.
Note: That when the checkbox is clicked, a mark “v” sign appears
in the checkbox and this affirms that all entries are correct.
You WILL NOT be able to submit this entry unless you click the
affirmation checkbox.
2.3.5 To Submit Registration
· Be sure that the all registration information for the
candidates are correct
· Click the Submit Button to register the candidate and save
candidate’s registration information.
Note: If the registration process is successful, the “Form
Number” is displayed in the Submitted Page.
2.3.6 To Register More Candidates
· Click on “Register More” to register more candidates
2.4 Reviewing/Editing of Candidates Information
There may be a need to review the candidates that have been
registered by a School Examination Officer. There may also be a
need to make some changes to the entries of some of the
candidates. It is possible to do this as follows:
Login as the authorized School Examination Officer as described
in section 2.2 above
Click on List on the Cascade Menu to list already registered
candidates
Click View at the extreme left of the record to display
Candidate’s Registration Details and passport photograph
Make changes to the entries and then click the affirmation
checkbox and submit the form
Notes: You can make changes to a candidate’s registration
details only 3 times before the close
of entry
You CANNOT change the passport photograph of the candidate after
you have generated examination number please.
2.5 Generating Examination Numbers
Ensure that all candidates’ entries have been submitted before
proceeding
A School Examination Officer is allowed to generate examination
numbers for candidates in his/her school after he has completed
the registration of all the candidates in his/her school by
taking the following steps:
Login as the authorized school examination officer as described
in section 2.2 above
Click on Generate Exam No Menu
A list of the candidates registered for the examination in the
school is displayed
Print out entire candidates’ information
2.6 Downloading of Information
School Examination Officers could download documents such as
Syllabus, Form Template and/or Timetable as follows:
Login as the authorized school examination officer as described
in section 2.2 above
Click Download on the cascade menu. The Download Centre page is
displayed
2.6.1 Downloading the Syllabus
· To download the syllabus, take the following steps:
· Select subject in the subject list column.
· The File download Dialog Box appears with options to Save,
Open, Cancel, More Info
· Click Save to save the downloaded file to a specified
location.
· Click Open to open and view/print the syllabus
· Click Cancel to cancel the downloading Process
· Click More Info to get more information about Downloading
2.6.2 Downloading the Registration Form Template
· To download the Form Template, click Form Template
· The File download Dialog Box appears with options to Save,
Open, Cancel, More Info
· Click Save to save the downloaded file to a specified
location.
· Click Open to open and View/Print the Form Template
· Click Cancel to cancel the downloading Process
· Click More Info to get more information about Downloading
2.6.3 Downloading Examination Timetable
To download the Timetable, Click on Timetable
· The File download Dialog Box appears with options to Save,
Open, Cancel, More Info
· Click Save to save the downloaded file to a specified
location.
· Click Open to open and View/Print the Timetable
· Click Cancel to cancel the downloading Process
· Click More Info to get more information about Downloading
2.7 Offline Registration
WAEC introduced the Offline Registration option for schools that
have PCs but are not on the Internet. This service is also put
in place for schools without PCs who could be assisted by Cyber
Café or Business Center with computers and scanners/digital
camera. This will enable the schools to capture registration
details of their candidates and passport photographs, save the
information on a CD-ROM or Flash RAM for uploading at WAEC
Zonal/Branch Office in charge of their State. Each school will
be given a CD-ROM containing the offline registration program,
instruction manual and other WAEC Online Registration
information during a training program to be organized for school
principals and examination officers.
Please refer to the Offline Registration Instruction Manual for
full instruction on how to use the Offline Registration Module.
2.7.1 Uploading Data From Offline Registration
For a school examination officer to upload data from the Offline
Registration Package to the e-Registration System, the following
steps must be followed:
· Pay the required fees to collect your payment voucher for the
number of candidates
· Sign up following sections 2.2.2 and 2.2.3 as a new user or
· Login following section 2.2.4 as an existing user
· Click on Offline Upload
· To upload your entry with SSS I & II CAS, click on Main
Entries from Upload from Offline Backup submenu under the
Registration menu
· Click on Browse to select the location where the cmp data
files (on the Offline backup device)
· Select the files 4……_!.cmp then press Add file until you have
finished selecting all the backup cmp files.
· Click on Upload Now to validate and load the data.
· Please note that you may choose to add and upload the cmp
files one at a time.
Uploading SSS III Continuous Assessment Scores (CAS)
· Click on Upload SSS 3 CAS and press Continue
· Click on Browse to select the location where the data file (on
the Offline backup device) is
· Select the file named 4xxxxxx.xml
· Click on Upload to validate and load the data.
3.0 WAEC ZONAL/BRANCH OFFICES e-FACILITY
For schools in the rural areas and/or schools without computers
and/or Internet facilities, WAEC has installed in all its
Zonal/Branch Offices, Computers, Scanners, Printers, and
Internet Service. This will enable such schools to register
their candidates online or upload the candidates they have
registered offline. This will surely make it possible for all
schools to get their candidates register on time and with ease.
Schools wishing to use these facilities especially for scanning
and printing may be required to pay a token for the facilities.
Such additional fees will be communicated to the schools during
the training program. Logged
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