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#Post#: 10--------------------------------------------------
Scanning in documents without a Maxis Case # (Asset/Asset
Assement Related Docs)
DIR By: HHSMNAdmin
Date: September 20, 2013, 10:50 am
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Mostly used for Long Term Care Cases we have a generic/dummy
Case file # for each County to use when scanning in Asset/Asset
Assessment related documents that do not have a corresponding
Maxis Case Number.
These 10 digit generic Case Numbers are as follows:
The list is as follows:
1111111111 - Aitkin Co.
2222222222 - Lake Co.
3333333333 - Cook Co.
4444444444 - Koochiching Co.
5555555555 – Itasca Co.
6666666666 – n/a
7777777777 - Carlton Co.
8888998888 - St. Louis Co. (South)
9999999999 - St. Louis Co. (North)
#Post#: 11--------------------------------------------------
Re: Scanning in documents without a Maxis Case # (Asset/Asset
Assement Related Docs)
DIR By: HHSMNAdmin
Date: September 20, 2013, 10:59 am
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--- Quote from: HHSMNAdmin link ---
>
> Mostly used for Long Term Care Cases we have a generic/dummy
Case file # for each County to use when scanning in Asset/Asset
Assessment related documents that do not have a corresponding
Maxis Case Number.
>
--- End Quote ---
Rememeber these documents do not have a Maxis Case Number (some
will never) so when your users are scanning these documents in,
it is imparitive that they include all other indexing
information before submitting the document to OnBase.
Required Indexing information:
Maxis Case Number (generic if no maxis case exists
First Name
Last Name
SSn
DOB
Maxis ID (Case Bank ID)
Supervisor Name
By including all of the above when submitting documents to
OnBase:
- These docs will not be caught up in Missing Information
- If need be workers can find them later on (of a maxis case is
opened) by using Doc Retrival or Custom Queries and searching on
thier Generic Case # and SSN.
- at which point the worker can re-index them to the Maxis
case #
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