DIR Return Create A Forum - Home
---------------------------------------------------------
Database Dreams
HTML https://databasedreams.createaforum.com
---------------------------------------------------------
*****************************************************
DIR Return to: DJ 2020
*****************************************************
#Post#: 924--------------------------------------------------
DJ 2020 Manual: Events / Bookings System
By: Michael Date: November 19, 2020, 2:05 am
---------------------------------------------------------
[center]Please note this system uses the Style Manager
HTML https://databasedreams.createaforum.com/index.php?action=downloads;sa=view;down=3<br
/>I have shown some objects using different styles to give you a
n
idear of what each style looks like[/center]
[anchor=calendar]Calendar[/anchor]
[img width=600
height=300]
HTML https://databasedreams.createaforum.com/gallery/databasedreams/medium_1-261220100359.png[/img]
HTML https://databasedreams.createaforum.com/index.php?action=gallery;sa=view;id=267
Using the calendar has been kept as simple as possible Follow
the steps below:
[list]
[li]Double Click a date box to open the diary[/li]
[li]Right Clicking within any date box Will display a shortcut
with the following options:
If the box is empty the options are:
[list]
[li]View Diary: This will open the diary screen for the selected
date.[/li]
[li]Add Event: This will open the events screen showing a blank
record allowing you to create a new event.[/li]
[li]Online Help: This is avalable on all Shortcuts and will
display the related Help Topic/Post for the object you are
viewing.[/li]
[/list]
If One or more events are found An Addition Option will be added
[list]
[li]View Event: This will open the Event should a single event
be found or a selection screen for when more than one event is
found[/li]
[/list] [/li]
[li]The month and years update the display for the selected
month and year you can try this out as should you wish.[/li]
[li]Home Button: This when clicked will always return the
Calendar to the current month.[/li]
[li]Search Button: This will open the search option screen see
below for information as to that objects usage.[/li]
[/list]
[anchor=search]Calendar Search[/anchor]
[img width=600
height=299]
HTML https://databasedreams.createaforum.com/gallery/databasedreams/medium_1-271220092554.png[/img]
HTML https://databasedreams.createaforum.com/index.php?action=gallery;sa=view;id=358
[list]
[li]Customer Is: Select A Customer from the list'[/li]
[li]Venue Is: Select A Venue From The List.[/li]
[li]Event Type Is: Select an event type.[/li]
[li]Customer/Venue Postcode Is Like: You can type part of a
Postcode Like CC this will return any postcodes that have CC as
part of the postcode you can also use * anywhere in between like
C*T this would return database dreams[/li]
[li]Search Button:Once you have made your selection update the
list with the results by clicking this button.[/li]
[li]Search Results List:After you click the search button this
list will display the results of the search by clicking an item
in the results list the following will heppen
[list type=decimal]
[li]The search screen Will close[/li]
[li]The calendar will update to display the selected
month/year[/li]
[li]The selected event will open so you can view edit it.[/li]
[/list][/li]
[li]Close Button:To exit without doing anything click this
button[/li]
[li]Additional Information: NOTE: you can select more that one
item to limit the search results this could be: All entries from
a town and also a region, you could if you wanted add/select all
items[/li]
[/list]
[anchor=diary]Diary[/anchor]
[img width=600
height=337]
HTML https://databasedreams.createaforum.com/gallery/databasedreams/medium_1-261220110741.png[/img]
HTML https://databasedreams.createaforum.com/index.php?action=gallery;sa=view;id=281
[list]
[li]Edit Slots:This will open a screen showing ALL time slots
with this screen you can Hide ones you do not require and show
ones you require[/li]
[li]Add Event: This will open the events entry screen with a
blank event with the date set to that on the diary.[/li]
[/list]
I will cover all 3 tab options but the way the diary entries are
added is the same for all 3
[list type=decimal]
[li]Events Tab:Click what the time being added relates to
Traveling, Setting Up, Event, Breaking Down or Other Then click
the upright white/silver bar left side of booking information
this will turn black showing that Item has been selected, Now
you can use the double click as described below.[/li]
[li]Address Book Tab:Click The Type Meeting, Venue Survey or
Other Then select an address book entry or use the Search Button
to open the Address Book Search Screen
HTML https://databasedreams.createaforum.com/demos/disc-jocky-2020-manual-customers/msg816/#post_search[/li][/list]<br
/>NOTE: You cannot add new address book entries into this list
[list][li]Other Tab: Item: Select an item from the list or add
a new item into the list you will then be asked if you wish to
add it, or you can Double Click the field to open the Items
Editor where you can add one or more items or delete any unused
Items, The give the slots a description.[/li]
[/list]
Find The Time You wish to add items for then just double click
the field "Item" This will add what the item is and also the
description, This should be performed for as many time slots as
needed, You can change the date and add slots for different days
with the selected tab items.
[anchor=events]Events[/anchor]
[img width=600
height=418]
HTML https://databasedreams.createaforum.com/gallery/databasedreams/medium_1-251220222145.png[/img]
HTML https://databasedreams.createaforum.com/index.php?action=gallery;sa=view;id=276
[list]
[li]Customer/Venue Lists: These items are requiredBoth these
lists work the same way[br]These items are required Select an
item from the list or add a new Customer/Venue into the list
you will then be asked if you wish to add it, Adding it woll
open the Address book showing the entry where the remaining
items can be added View The Address book Manual
HTML https://databasedreams.createaforum.com/demos/disc-jocky-2020-manual-customers/msg816/#post_customers,<br
/>or you can Double Click the field to open the Address Book whe
re
you can edit the selected Entry
[list]
[li]Customer/Venue Search Button: This will open the Address
book search screen
HTML https://databasedreams.createaforum.com/demos/disc-jocky-2020-manual-customers/msg816/#post_search[/li]
[li]Google Maps: This will open your default browser and perform
A Google Maps Search For the Address and Town/City of the
Customer or Venue[/li]
[/list]
[/li]
[li]Disco: This item is required Select an item from the list
"You cannot add new discos into this list, or you can Double
Click the field to open the Selected disco where you can edit
it.[/li]
[li]Function Room: Select an item from the list "You cannot add
new discos into this list".[/li]
[li]Event Date: This item is required This will normally have a
default date set from the Calendar or Diary[/li]
[li]Event Start AM/PM: This item is required This is the time
you would be expected to start playing music[/li]
[li]Event End AM/PM: This item is required This is the pre event
end time but should the event over run you could should you wish
edit this time or just make a note in the event notes[/li]
[li]Equipment Setup: This is only required should you be
required to setup your equipment at some other time than would
be normal.[/li]
[li]Travel Time: A Defult value will normally be added once you
select a venue See Town/City Editor
HTML https://databasedreams.createaforum.com/demos/dj-2020-manual-other-items/msg984/#post_town<br
/>for more information Note: You can edit this value should you
wish[/li]
[li]Setup Time: This gets it's time from the selected Disco And
cannot be edited on the events screen See: Disco Manual
HTML https://databasedreams.createaforum.com/demos/dj-2020-manual-disco's/msg945/#post_discos[/li]
[li]Event Type: This item is required Select an item from the
list or add a new Event Type into the list you will then be
asked if you wish to add it, or you can Double Click the field
to open the Event Types Editor where you can add one or more
items or delete any unused Event Types[/li]
[li]Attending: This is the number of people attending the event
you would have been informed this by the customer or venue.[/li]
[li]Status: This item is required Each booking will go though a
sequence of states New when created "Default", Unconfirmed is
after the new period but before a deposit has been recieved,
Confirmed is used when a deposit has been paid, Complete and
Cancelled.
Note: New And Unconfirmed Will display on the Main control list
for easy access.
Select an item from the list or add a new Event Status into the
list you will then be asked if you wish to add it, or you can
Double Click the field to open the Status Types Editor where you
can add one or more items or delete any unused Status Types,
NOTE: there are 5 event status that are included.[/li]
[li]Event Notes: This should include details on items like
additional charges Ect.[/li]
[li]Pre Event Requests
Please note these are not added to the event playlist unless you
add them
[list]
[li]Add Track Button: This will open the Search for track Screen
"See Below For Details On That Screen"[/li]
[li]Request Type: Select an item from the list or add a new
Request Type into the list you will then be asked if you wish to
add it, or you can Double Click the field to open the Request
Type Editor where you can add one or more items or delete any
unused Request Type.[/li]
[li]Played: This is only there so if needed you can see if you
did mark it as played you may also find it in the playlist with
the location of where in the list it was played if you add the
data.[/li]
[/list]
[/li]
[li]Deposit Required: This is the amount the customer will pay
before the booking can be marked as confirmed[/li]
[li]Payment Method: This is the agreed method of payment for the
final amount normally paid at the end of the event.[/li]
[li]Travel Surcharge: A Defult value will normally be added once
you select a venue See Town/City Editor
HTML https://databasedreams.createaforum.com/demos/dj-2020-manual-other-items/msg984/#post_town<br
/>for more information Note: You can edit this value should you
wish.[/li]
[li]Disco Charge: A Default Amount will be added once you Select
A Disco to use for the event this can be edited should you need
See: Disco Manual
HTML https://databasedreams.createaforum.com/demos/dj-2020-manual-disco's/msg945/#post_discos<br
/>[/li]
[li]Additional Charges: This is for any other charges "I have
Added a calculator button that will only be visible when you
move to the Additional Charges field", So should you have values
added before the event and for times then you agree an overrun
price you don't need do the math in your head.[/li]
[li]Event Total: You cannot add Amounts into this field it is
made up from: Travel Surcharge + Disco Charge + Additional
Charges[/li]
[li]Payments: This is the total amount recieved from the
customer including any deposit[/li]
[/list]
[anchor=regular]Regular Events[/anchor]
[img width=600
height=316]
HTML https://databasedreams.createaforum.com/gallery/databasedreams/medium_1-271220091923.png[/img]
HTML https://databasedreams.createaforum.com/index.php?action=gallery;sa=view;id=357
NOTE: You can create more than one Reqular booking per venue
"Confirm you are viewing the correct Regular Event Before
continueing"
[list]
[li]Regular Name: This item is required Give this reqular
booking record a name that will set it apart from other Regular
events for the same venue should you need to add others
later[/li]
[li]Use Event: This item is required This is a list of Events At
the selected venue with the venue name Date of Event plus start
and end time.
It is importat to select the correct event to use see below for
related information[/li]
[li]Type: This item is required The Type could be Weekly,
Bi-Weekly, Monthly (28 Days) and Selected Dates, If selected
dates is selected a number of additional controls become
visiable these will be covered below
[list]
[li]Selected Date: Use the calendar to seleced a date, After you
selected a date it will be added to the list of dated and the
selected date field will be blanked so you can use the calendar
to add another and so on [/li]
[li]Reset: Use the reset once you have created as many dates as
you need this will return the screen to it's previous
configuration[/li]
[/list]
[/li]
[li]Create Number: This item is required This will tell the
system how many events (Copies) Of the selected Use Event: to
create[/li]
[li]Charge Amount: This item is required When the regular events
are created This amount will be applied to each new event.[/li]
[li]Book Slots: Select this option if want to use the diary
slots for the selected Use Event: then these will be copied for
each new booking created[/li]
[li]Closed: This will disable the Build list so no new lists can
be generated[/li]
[li]Last Date: This is the last event date that was created and
new events will use this "If added" to work out the start
depending on the value in Type:[/li]
[li]Delete Button: This will remove The selected reqular
event[/li]
[li]Build List Button: This will use the selected items above to
create a list "See Below"[/li]
[li]Available Dates List: This list will show the following
"This is for advice only"
[list type=decimal]
[li]Date: This is the date of each new event to be created[/li]
[li]Events Found: This will show the Start And End Times for any
found events for each date[/li]
[li]Slots Found: This will show The start and end slot for each
new event to be created if found[/li]
[/list]
[/li]
[li]Select All Dates: This will select all entries in the
generated list or you can select only the dates you want by
licking each date[/li]
[li]Create Events: This will use all the information to create
new events it will make a coly in the main details of the Use
Event: Event each event will have the Type: Of Confirmed
Added[/li]
[/list]
[anchor=playlist]Playlists[/anchor]
[img width=600
height=357]
HTML https://databasedreams.createaforum.com/gallery/databasedreams/medium_1-261220103811.png[/img]
HTML https://databasedreams.createaforum.com/index.php?action=gallery;sa=view;id=315
[list]
[li]Add Track: This will open the screen below.[/li]
[li]Play Track: This opens The Music Player for this Playlist
with the selected track playing.[/li]
[li]Played:This is the order in which that item will be in the
list NOTE: This will not reorder until you close this object and
reopen it.[/li]
[li]Reguest Type: Select an item from the list or add a new
Request Type into the list you will then be asked if you wish to
add it, or you can Double Click the field to open the Request
Type Editor where you can add one or more items or delete any
unused Request Type[/li]
[li]Comments:Any comments like who it was played for and/or who
requested the track[/li]
[/list]
[anchor=search]Playlists Search For Tracks[/anchor]
[img width=600
height=415]
HTML https://databasedreams.createaforum.com/gallery/databasedreams/medium_1-121020201734-3092010.png[/img]
HTML https://databasedreams.createaforum.com/index.php?action=gallery;sa=view;id=310
[list]
[li]Artist Starts Like: Add the first name or group BUT NOT THE
WORD "THE" for artists if you need to limit the results more add
more of the name, You can also use * within the name to display
anything that matches the text from where you added *.[/li]
[li]Track Title Starts Like: Add the first word for the Track
Name if you need to limit the results more add more of the track
name, You can also use * within the name to display anything
that matches the text from where you added *.[/li]
[li]Search Results Screen: once you see what you are looking for
within the list click it to add it to the openning screen, this
screen will then close.[/li]
[/list]
NOTE: You can limit the list by both Artist and title
*****************************************************