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#Post#: 67450--------------------------------------------------
Screenshots of virtual meetings
By: NFPwife Date: June 16, 2021, 10:48 am
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I have a colleague who surreptitiously takes screenshots during
virtual meetings and then posts to social. The captions are
sweet and tend to be things like, "Great minds meeting to take
over the world!" Or "A pandemic can't stop this collaboration."
She tags people.
I have my social media set up that I have to approve all tags
and I never approve these because... I look like hell. She has
the screen displayed so she's larger and she looks lovely, she's
smiling and looking at the camera. Because she knows the picture
is being taken! Maybe one other person will be looking near the
camera; because these are working meetings, I'm working. I might
be looking down, once I was pursing my lips weird, another time
I was making a point with my hand and it's a blur across my
face. The good news is all squares but hers are small so,
without a tag, it's hard to tell who someone is. (Our mutual
colleagues would know.)
I think it's really rude -- if you wouldn't walk into a meeting
and start snapping candids, you shouldn't be screenshotting
virtual meetings. (If she was taking candids in a meeting, we'd
know - you'd see her with some sort of camera, there'd likely be
clicking, etc. This is completely unnoticeable until it's posted
on her social accounts.)
I'm going into a meeting with her today and I want to say,
"Please give a heads up before taking a screenshot." Or
something to that effect. How would you all word that?
(Honestly, I want to say, "Stop screenshotting!" period.) Send
magic words!!
#Post#: 67452--------------------------------------------------
Re: Screenshots of virtual meetings
By: Dazi Date: June 16, 2021, 11:07 am
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I don't know where you work, but every place I've worked in the
last decade, this would be a violation. Honestly, I'd flat out
yet her not to post pictures of you on social media.
#Post#: 67454--------------------------------------------------
Re: Screenshots of virtual meetings
By: Bada Date: June 16, 2021, 11:27 am
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I'd ask privately, rather than in front of the group.
"Hey co-worker, I tend to hate how I look in candid photos. If
you're going to take screenshots for socially media, going
forward could you let us all know to smile so we can all look as
good as you do in the post?"
#Post#: 67455--------------------------------------------------
Re: Screenshots of virtual meetings
By: Hmmm Date: June 16, 2021, 12:02 pm
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What's the purpose of these posts on social media? If she
#tagging your company to promote the business? Is she part of
the company marketing group? Or is this just going for self
promotion? The reason I ask, is I know I have signed a release
that my company can use my image to promote our work. We can
either do a general release, like I did, or you can request
every photo that is used of you outside of our company has to be
approved by you. Even if I want to do an audio or video
recording of an online meeting, I just announce that I will be
recording and I must state that by participating in the meeting
you agree to the recording. If anyone objects to the recording
then we don't record.
If she is using these photos in an "official company business"
I'd see if you have signed general release. If you have and she
has authority to do this time of promotions, then I'd reach out
separately and tell her you've noticed that the photos are
frequently unflattering to the other colleagues and suggest
giving a heads up before she takes a photo so that everyone
appears more professional.
If these are not official business and just self promotion, I'd
contact her and state that you do not want to be photographed in
these meetings. Or if you want to be able to use the posts to
promote your own skills, then a friendly "Hey Trish, I never
approve your posts when you tag me because they are always
unflattering. Would you please give a heads up?"
Or the devil in me would just take a screenshot when she looks
terrible and post it with tagging her. To me, anyone who would
do this without getting the group approval is so self absorbed
that she want understand your objection unless it happens to
her.
#Post#: 67465--------------------------------------------------
Re: Screenshots of virtual meetings
By: oogyda Date: June 16, 2021, 5:47 pm
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I would just say that I limit my exposure on social media and
request that she either edit you out or stop posting pics that
you're in.
#Post#: 67473--------------------------------------------------
Re: Screenshots of virtual meetings
By: Aleko Date: June 17, 2021, 2:37 am
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I don’t know what’s the law where you live, but here in the UK
‘publishing online’ anything - screenshots or footage - from an
online meeting without the written consent of every participant
is illegal.
And even if it isn’t just plain illegal where you live, no well
regulated company would tolerate an employee photographing
internal team meetings surreptitiously - which is what
screenshotting amounts to - and publishing them without company
permission. (Consider what normally has to happen when a company
actually wants employees photographed for some public purpose,
an advertisement, press release or some such - everyone is told
beforehand and their agreement sought to the use of their image,
and anyone not willing should be given the option of staying out
of shot; and the company approves the pictures before they are
used.)
If - or when - management or HR notice what she’s doing, she
should at minimum be told to stop that instantly, and possibly
could find herself in deep disciplinary trouble. It would be a
kindness to tell her so.
#Post#: 67495--------------------------------------------------
Re: Screenshots of virtual meetings
By: NFPwife Date: June 17, 2021, 12:24 pm
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Thanks for all the perspective and support!
To answer a couple questions - she's posting these for her own
personal promotion. Her intention seems to be to highlight how
hard everyone is working to adapt to the current context and how
hard we're all working.
[quote author=Hmmm link=topic=2083.msg67455#msg67455
date=1623862943]
...
If these are not official business and just self promotion, I'd
contact her and state that you do not want to be photographed in
these meetings. Or if you want to be able to use the posts to
promote your own skills, then a friendly "Hey Trish, I never
approve your posts when you tag me because they are always
unflattering. Would you please give a heads up?"
Or the devil in me would just take a screenshot when she looks
terrible and post it with tagging her. To me, anyone who would
do this without getting the group approval is so self absorbed
that she want understand your objection unless it happens to
her.
[/quote]
I contacted her directly and said, "I just want you to know how
great it is that you highlight our work and give such nice shout
outs. I tend to look terrible in the pics so I never approve
them. If you give me a heads-up and I have a chance to smile/
look at the camera, I'll be more likely to approve." (I was
really tempted to do what you have in italics. I'm glad I wasn't
the only person thinking that. :) )
[quote author=Aleko link=topic=2083.msg67473#msg67473
date=1623915471]
I don’t know what’s the law where you live, but here in the UK
‘publishing online’ anything - screenshots or footage - from an
online meeting without the written consent of every participant
is illegal.
And even if it isn’t just plain illegal where you live, no well
regulated company would tolerate an employee photographing
internal team meetings surreptitiously - which is what
screenshotting amounts to - and publishing them without company
permission. (Consider what normally has to happen when a company
actually wants employees photographed for some public purpose,
an advertisement, press release or some such - everyone is told
beforehand and their agreement sought to the use of their image,
and anyone not willing should be given the option of staying out
of shot; and the company approves the pictures before they are
used.)
If - or when - management or HR notice what she’s doing, she
should at minimum be told to stop that instantly, and possibly
could find herself in deep disciplinary trouble. It would be a
kindness to tell her so.
[/quote]
Good points from you and Dazi on the legality / permissibility
of this. I might circle back on the points about the UK
policies. We have international customers were these guidelines
could definitely apply.
#Post#: 67982--------------------------------------------------
Re: Screenshots of virtual meetings - Update post 8
By: NFPwife Date: July 7, 2021, 5:39 pm
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Quick update - I went to her FB page to try to figure out her
youngest son's name and all the screenshots are down. I don't
know if she took my feedback on board or if someone said
something else to her, but it's like they were never posted.
Fine by me!
#Post#: 67988--------------------------------------------------
Re: Screenshots of virtual meetings
By: Aleko Date: July 8, 2021, 2:14 am
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I’m really glad to hear that problem has sorted itself out,
however it happened.
If she or anyone else starts anything like this again, I’d
recommend asking (copied to everyone else in the group)
something along the lines of “Hold it - have you got written
instructions/permission from management to publish images online
of their employees at work? If not, you may get in trouble if
they find out. Also, since you’re effectively photographing us
in a place where we have a “reasonable expectation of privacy” -
moreover, photographs that show our names* and even a bit of our
own home environments, something that could help a stalker or
scammer - you really should get everyone’s explicit consent for
every image of us you post. Just to cover your back, as well as
common courtesy.”
“I wouldn’t do that - you might get hurt” is always a useful
approach when someone’s doing something you dislike.
(* Because if this is Zoom, everyone’s name comes up above their
screen, right? All the group are easily identifiable to anyone
who comes across her posts.
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