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#Post#: 159--------------------------------------------------
Safely forward emails and help cut out Spam
By: Intelinside Date: February 12, 2013, 2:06 pm
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A lot of this has been taken from things written by Fred,
although added to and modified slightly.
Many thanks Fred.
It can be quiet difficult to read on here so an attachment is
included in PDF format for download.
Do you know how to forward e-mails?
Please respect everyone's privacy by following the
advice below.
Do you wonder why you get viruses or junk mail? Every time you
forward an e-mail there is information left over from the people
who got the message before you, namely their e-mail addresses
and names. As the messages get forwarded along, the list of
addresses builds, and all it takes is for some poor sap to get a
virus, and his or her computer can send that virus to every
E-mail address that has come across his computer. Or, someone
can take all of those addresses and sell them or send junk mail
to them in the hopes that you will go to the site and he will
make five cents for each hit. That's right, all of that
inconvenience over a nickel! How do you stop it? Well, there
are several easy steps.
Try the following if you haven't done it before:
(1) When you forward an e-mail, DELETE all of the other
addresses that appear in the body of the message (at the top).
That's right, DELETE them. Highlight them and delete them,
backspace them, cut them, whatever it is you know how to do. It
only takes a second.
You MUST click the "Forward" button first, then you will have
full editing capabilities for the body and headers of the
message. If you don't click on "Forward" first, you won't be
able to edit the message at all.
(2) Whenever you send an e-mail to more than one person, do
NOT use the To: or Cc: fields for adding e-mail addresses.
Always use the BCC: (blind carbon copy) field for listing the
e-mail addresses. This is the way the people you send to will
only see their own e-mail address. If you don't see your BCC:
option click on where it says To: and your address list will
appear. Highlight the address and choose BCC: and that's it,
it's that easy. When you send to BCC: your message will
automatically say "Undisclosed Recipients in the "TO:" field of
the people who receive it.
(3) Remove any "FW :" in the subject line. You can re-name
the subject if you wish or even fix spelling.
Benefits of BCC
Although in many situations it may be appropriate to list email
recipients in the To: or CC: fields, sometimes using the BCC:
field may be the most desirable option.
What is BCC?
BCC, which stands for blind carbon copy, allows you to hide
recipients in email messages. Unlike addresses in the To: field
or the CC: (carbon copy) field, addresses in the BCC: field
cannot be seen by other users.
Why would you want to use BCC?
There are a few main reasons for using BCC:
•
to let recipients know who else is receiving your email message.
However, there may be instances when you want to send the same
message to multiple recipients without letting them know who
else is receiving the message. If you are sending email on
behalf of a business or organization, it may be especially
important to keep lists of clients, members, or associates
confidential. You may also want to avoid listing an internal
email address on a message being sent to external recipients.
Another point to remember is that if you use the To: or CC:
fields to list all of your recipients, these same recipients
will also receive any replies to your message unless the sender
removes them. If there is potential for a response that is not
appropriate for all recipients, consider using BCC.
•
message you are sending at another email account. Or maybe you
want to make someone, such as a supervisor or team member, aware
of the email without actually involving them in the exchange.
BCC allows you to accomplish these goals without advertising
that you are doing it.
•
frequently contain long lists of email addresses that were CC'd
by previous senders. These addresses are highly likely to be
active and valid, so they are very valuable to spammers.
Furthermore, many email-borne viruses harvest email addresses
contained in messages you've already received (not just the To:
and From: fields, but from the body, too), so those long lists
in forwarded messages pose a risk to all the accounts they point
to if you get infected.
Many people frequently forward messages to their entire address
books using CC. Encourage people who forward messages to you to
use BCC so that your email address is less likely to appear in
other people's inboxes and be susceptible to being harvested. To
avoid becoming part of the problem, in addition to using BCC if
you forward messages, take time to remove all existing email
addresses within the message. The additional benefit is that the
people you're sending the message to will appreciate not having
to scroll through large sections of irrelevant information to
get to the actual message.
How do you BCC an email message?
Most email clients have the option to BCC listed a few lines
below the To: field. However, sometimes it is a separate option
that is not listed by default. If you cannot locate it, check
the help menu or the software's documentation.
If you want to BCC all recipients and your email client will not
send a message without something in the To: field, consider
using your own email address in that field. In addition to
hiding the identity of other recipients, this option will enable
you to confirm that the message was sent successfully.
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